Send a Gym Cancellation Letter Online

Are you considering cancelling your gym membership? Whether it’s due to a change in circumstances, health issues, or financial reasons, sometimes it’s necessary to end a gym contract. While it might seem daunting, drafting a formal gym cancellation letter can be straightforward, and is here to help you send it easily and affordably anywhere in the world.


Copy our gym cancellation letter template below, and we'll post it physically

What Is a Gym Cancellation Letter?

A gym cancellation letter is a formal notice to your gym to terminate your membership. It’s an official request for cancellation and should include a request for written confirmation that your membership has been cancelled and that any due refunds are processed. Some gyms still require a physical cancellation letter, despite how inconvenient it is for customers.

Why Is a Gym Cancellation Letter Important?

When you sign a gym membership contract, you agree to specific terms and conditions, including how to end the agreement. A written cancellation letter is often required to:
  • Comply with the gym’s cancellation policy.
  • Avoid additional fees or penalties.
  • Ensure a clear and documented end to your contract.
  • Facilitate any due refunds or settle final payments.

How to Write a Gym Cancellation Letter

  1. Use a Formal Greeting: Address your letter to the appropriate individual or department responsible for membership cancellations.
  2. State Your Intention: Clearly mention that you intend to cancel your membership, including your membership number and the date of the contract.
  3. Reference Your Contract: If there are specific clauses in your contract that pertain to cancellation (like a minimum commitment period), mention these.
  4. Attach Necessary Documents: If required, attach any forms or proof of circumstances that support your cancellation.
  5. Provide Contact Information: Include your phone number and email address for any further communication.
  6. Request Confirmation: Ask for written confirmation that your membership has been cancelled.

Example of a Gym Cancellation Letter Template

[Your Name]
[Your Address]
[City, Postcode]
[Email Address]
[Phone Number]


[Recipient’s Name]
[Gym Club Name]
[Gym Address]
[City, Postcode]

Subject: Request to Cancel Gym Membership

Dear [Recipient’s Name],

I am writing to formally request the cancellation of my gym membership at [Gym Club Name]. My membership number is [Membership Number], and the contract was signed on [Contract Start Date].

[In this paragraph, briefly explain your reason for cancellation. If your cancellation is based on a clause in your contract, reference it here.]

Please process this cancellation as per the terms of my membership agreement. I would appreciate written confirmation of the cancellation within [mention any specific time frame as per the contract, e.g., 30 days].

Should you require any further information, please do not hesitate to contact me at [Your Phone Number] or [Your Email Address].

Thank you for your prompt attention to this matter.


[Your Signature (if sending a hard copy)]
[Your Printed Name]

Instantly Send a Physical Gym Cancellation Letter With e-Snail

The easiest way to send a physical gym cancellation is with e-Snail. Simply head to our Write a Letter page to get started.


e-Snail FAQs

It’s very simple! Create an account via the home page. You can then write a letter, add an address, pay for it online and send it. We print the letter, stamp it and deliver globally.

The letter template is A4 size and fits around 800 words, written on one page. An A4 piece of paper measures 210 x 297 mm or 8.3 x 11.7 inches.

e-Snail letters are printed on our unique templates using high quality 120gsm paper at one of our regional printing hubs based in UK, India and Australia. They are then cleverly folded into envelopes, sealed and posted.

e-Snail letters can be sent anywhere in the world at a fixed price of 1.99 GBP or local currency equivalent.  Postage is added at checkout and dependent on where the letter is being sent.  The total cost to send a letter to the following countries is:

  • UK (Hub): 2.84 GBP
  • India (Hub): 299 INR / 2.99 GBP
  • Australia (Hub) 4.72 AUD / 2.54 GBP
  • New Zealand: 6.14 NZD / 3.24 GBP
  • Europe: 4.28 EUR / 3.69 GBP
  • Rest of World: 3.69 GBP or local currency equivalent
e-Snail letters can be sent to anyone, anywhere! The country of delivery needs to have a postal system and the receiver needs a physical address that accepts post.

Letters are printed and posted daily using first class or international post. Within India, a courier is used to deliver the letters. Letters will take between 2 – 4 working days for domestic deliveries from our regional printing hubs. For international deliveries, it should take between 4 – 8 working days. We cannot guarantee delivery and times may vary slightly due to the local country’s postal system.

We are still printing letters and have measures in place to ensure this is being done in accordance with government guidelines. There may be a delay in certain countries where postal services have been disrupted. If mail cannot be sent for whatever reason, it will be held by e-Snail and sent once delivery is possible.